Google Sheets, a version of Microsoft Excel, took the spreadsheet format and revolutionized it. They’re spreadsheets that can be used effectively to collect all sorts of data. This allows people to work simultaneously on documents without actually needing to spend big on an IT department.
For instance, as an employee or employer of pretty much any type of business, you wake up to a pretty stuffed up email inbox. If you’re looking to reduce the number of emails that you’re getting from your team, Google sheets can either help with that or totally go the opposite way. This is going to depend on the way that you use Google Sheets. Just like Microsoft Excel, you can use Google Sheets to export data from Sheets to Excel and vice versa.
You can also use them as a balance sheet to track your companies’ finances. Yet, they also give you the opportunity to connect directly with other members of your company and work on the same document. If you’re sick opening your email inbox and having to check and download all sorts of documents, working with Google Drive could be just what you’re looking for.
Basically, there are many different types of things that you’re able to do in order to customize your experience with Google sheets. Working with complex formulas will also make your experience a lot more manageable. Even though implementing these formulas seem like a tough thing to do, once you’ve properly set things up, your business will benefit from Google sheets.
Here are some advanced Google sheet formulas that can be useful for your needs:
1. The Query Function
The first formula that we are going to be taking a look at is known as the Query function. Hopefully, by the end of this paragraph, you’ll learn how to use the query function in Google Sheets. First of all, what does the query function do exactly?
The query function allows you to group data so you can only show specific types of information within the pool of data you’ve collected. Thus, to be able to take full advantage of this function you’ll need to collect large amounts of data. Also, be sure that the data that you’ve collected can be classified in a variety of ways.
The formula itself is for the query function is: “QUERY(A2:E6,”select avg(A) pivot B”)”. The values, which depend on where your data is located, represented by “A2-E6.” Next, the “A” and “B” are pivot values that determine what column you want to single out. This way, you’re going to see the values on different slides on the same sheet.
With this formula, you won’t have to input any data if you have clients fill out Google forms since the data will be updated automatically. This is obviously a great way to save time when it comes to data entry.
The problem with mastering this particular function is that it usually involves working with data across multiple pages within the same document. This is something that could be quite overwhelming for beginners. Also, this may be one of those functions that need to really practice in order to rely on it.
2. Creating QR Codes
QR codes are certainly coming back. Especially when you take into account the fact that pretty much anyone in the world these days is carrying around a smartphone. Thus, if you’re looking to boost your marketing campaign or getting more clicks on your website in any way, creating QR Codes is a great way to get that done.
To create a QR code, you need to input the following formula: =IMAGE(“https://chart.googleapis.com/chart?ch…”&A1&“”).
You want to make sure that you input the right values where it says “A1.” Also, you should input your website’s URL in between the ““”” for it to work.
Once you’ve done that, press enter and a QR code is going to be created. The best part is that it will be created as an Image. So, you can take that image and put it anywhere you want, which makes it a very effective way to drive traffic to your own personal site.
The QR codes that are generated can be edited to pretty much fit any size that you would need them at. This makes them an easy fix for web designers and people that are going to be using them on client receipts or other types of documents.
Without a doubt, this is a function that could potentially be extremely useful.
3. Checking Email Validity
Email validity checks whether an email address is fake or real. When you collect data, whether through Google forms or even traditional pen and paper, sometimes people will not give you the right information. If you want to find out whether the emails that you have on file are correct, this is a great way to do so.
This is one of the simplest and effective formulas that you’re going to use effectively Google Sheets. As with any of the formulas that you want to activate, you’re going to start by typing an equals sign, “=”. Then, all that you’re going to need to do is type in “isemail”.
From there, just select the email addresses that you’ve collected from a form or any other type of way that you’ve gathered data. After doing so, the function will spit out either “True” or “False”.
Being able to do this effectively will save you quite a lot of time when you’re trying to configure email marketing campaigns. You won’t have to deal with those error messages that you can get from your email provider for sending to addresses that don’t exist.
It can also be a quick way to highlight clients or team members that you would potentially need to reach out and clear up the mistake that has surfaced in their applications or order forms. A similar function with a different formula can be applied to phone numbers as well.
4. Easy Way To Count
Counting the number of times a certain value reappears in your data would be a slow grueling process. There’s just no point in having to manually count the number of times that a specific value appears. The whole idea of using a spreadsheet in the first place is to ensure that you’re going to be able to get things exactly right.
To solve this issue, simply key in =COUNTIF(A2:A8,C2). The “A2:A8” represents the range of cells that you want to take a look at. The last value, “C2,” is the value that you’re looking for.
If done correctly, you’re going to find out how many times a certain value appears in your data. Again, it just happens to be a great way to be able to interpret the data that you collect fairly quickly.
This type of formula is known as a base formula. This means that it can be used alongside other formulas to generate different types of results. Once a person starts getting comfortable using this particular formula, they could potentially explore different possibilities that can be achieved by applying different functions.
5.Cleaning Through Data
When you’re retrieving directly from a Google form, people won’t be as detailed when filling out there information at times. This causes you to have different answers with spaces in between names and some upper or lower case only.
The best way that you’re going to “clean” this data is to make it easier to look at. All that you’re going to have to do is type in =TRIM. After doing so, you’re going to select the entire range of data that you want to clean up.
Once you’re done, you’re going to see clear names that are properly spaced within the cell. This is something that’s going to increase how professional a document could look. It’s also a way to ensure that if you have to input data from your spreadsheet to other apps, it can be done so with a quick copy and paste.
Conclusion: Find The Formulas That Correctly Fit Your Needs
The idea is that many of these formulas can be applied to the type of data that people will collect for their businesses or other types of purposes. There are many formulas that are very useful across pretty much all industries. At the end of the day, each person or company can find a practical use for at least a group of the formulas that are available.
Taking some time to explore the different possibilities that are out there could end up making the whole data collection and interpretation process much more efficient. Having sheets that are overflowing with data can end up being very impractical. That’s exactly what this type of software was created to avoid.
The proper use of these formulas don’t only allow people to have easier access to their information, it can also make that information a lot more useful in the process!